MWHOA Minutes
October 18, 2005
Attendees:
Board Members:
John Clay, Michele Heffner, Tom Lechleitner, and Heather Patton
Minutes from June 21, 2005 and September 20, 2005 were presented for approval. They were approved with changes.
The Treasurer was absent so did not provide a report. There was a discussion on delinquent homeowners. Tom Lechleitner will prepare a letter to discuss the additional fees they will incur if a letter from the lawyer is sent and a lien is placed on the house.
Heather went to a meeting of the Commission on Common owner regarding AERC information. We need to include approval information, date submitted and date approved or disapproved in the minutes. Michele will ensure that the dates are included in the minutes.
The list of AERC violations were discussed. John Clay was asked to revise the cover letter to mention the AERC committee instead of from John Clay and to include the 2 dates inspections were done. The cover letter will be provided at the annual meeting. The AERC will have a list of all violations in the event a homeowner wants information regarding their inspection.
No report
No Old Business.
A proposed agenda for the annual meeting was presented. For the Treasurer’s report we should specifically address two items: the lawyer’s fees more than doubled to $4,800 because of disputes with a homeowner and $3,500 for the pond transfer. We are going to elect 2 people at the annual meeting. Heather, Michele, and John have agreed to stay on the board. Heather will talk to Thelena about her interest on staying on the board.
Michele should highlight several things from the last year, such as planted trees, pond transfer, number of closings that were supported, and number of AERC approved projects.
We reviewed the cover letter for Covenants that will be provided to Homeowners and letter.
Meeting adjourned at 9:20 p.m.
Approved:
___________________________________ _____________________________
Heather Patton Michele Heffner
President Secretary
Addendum to meeting minutes:
Follow-on email discussions took place following the adjournment of this meeting. The two items discussed as a proposal was approval of the 2006 budget which recommends a $10 a quarter increase in dues and the planting of trees and shrubbery on Mourning Dove Court for $1,000.
By email on 11/2/2005 the motion to approve the $1,000 expenditure carried by unanimous vote by the Board. By email on 11/4/2005 the motion to approve the budget and an increase of $10.00 per quarter or a total of $360 per year was approved by four of the board members available for vote.