Montgomery
West Homeowner Associations
Board
of Director Meeting
13
October 2009
Attendee:
M. Heffner; D. Terry; J. Patton; D. Skinker; R, Stehlin
September Minutes
- motion brought to the floor to
approve by Heffner; Skinker seconded the motion. Motion carried by full board.
v
Uncollected accounts
o Worst
offender – lot 20E – process to next step after friendly letter – wait 10 days
to expire.
o Seven
past due homeowners
o 14
homeowners are prepaid
o Lots
17e & 25e – delinquent 1st Qtr
o Lot 9e – owes $330
v
T Rowe Price –
o No
change has been made since opening account
o Signatories
– Terry; Heffner; Patton
o Motion
placed to floor by Heffner – close brokerage account; move funds to a ladder
jumbo CD, Motion carried to open up T Rowe Price Savings Bank with ladder jumbo
CD.
o Heffner
secured a Fidelity insurance policy with State Farm – policy coverage $61,000.
o [AI]
Stehlin is to load fiscal 2009 budget into Quickbooks.
v
Upcoming Events
o Annual
Homeowner’s meeting
o Schedule
for November 10th @ 7:30pm
o To
be held at Strawberry Knoll media center
o No
refreshments to be served
o Reports
–
q
Secretary – highlights of 2009; provide summary of
board meetings and copies of minutes
q
Treasurer – present financial information for 2009
and budget for 2010.
q
AERC
- present status of requests for
2009
v
AERC
o [AI]
Patton handed Stehlin AERC requests that have been approved, ask that the
requests be made part of pertinent records.
Lot 8F Approved patio
roof and deck
Lot 8F Approved shed in
backyard
Lot 27E Approved
replacement deck and screened porch
Lot 24E Approved deck
stain color
o Cited
15 – 20 violations; letters are to be sent
o [AI]
Heffner to call county to remove limb on Centerway.
o Lot
2e – recommend placing lien on property after Q4 assessment. Discussion then ensured about cost of lien -
$235 for letter stating ‘intent to file’ lien; $600 for filing lien if no
resolution. After next lien placed with
no resolution, foreclosure action to be taken and finally a suite.
o [AI] Board to follow up with Montgomery County
DHHS – regarding multiple unrelated adults at a residence
o Creek
bed overflowing and eroding back yard of Lot 5e; homeowner’s fence was damaged
when tree fell on house. Patton meeting
with Greenlink to evaluate situation – Friday, 10/16. Heffner suggests resolving situation in 2010. Patton to report back.
v
Nominating Committee
o Heffner
agreed to serve as president again
o Patton
agreed to serve as vice president.
Meeting adjourned at 9:01 PM