Montgomery West Homeowners Association

October 12, 2010

Attendees: M. Heffner; J. Patton; D. Terry; D. Skinker

Meeting called to order @ 7:04pm

Minutes from September meeting were approved on-line.

Treasurer’s Report

q Treasurer passed out Financial Report as of 10/12/2010; ensuing discussion s about delinquent homeowners.

q Discussions about cash balance ($8.5k) were recognized as the lowest balance in recent memory. Discussions focused on required balance necessary for operation for one quarter. Board feels the present balance, as report is minimum necessary to operate the homeowners association for one quarter.

q Reviewed audit report and Treasurer noted [3] exceptions:

1. Composition of assessments over 90 days needs to be explained

2. Number of residential units reported is wrong.

3. Stated value of assessment is wrong; the value is $100 not $103.29.

AERC Committee

q Committee chair proposing special meeting for owners with repeat non-compliance issues on November 16^th:

1. Lot 31 F 7:00pm

2. Lot 41F - blue bin on front step 7:30pm

3. Lot 42F – blue bin on front step 7:45 pm

4. LOT2E – driveway & shed color 8:00pm

q Discussed the renewal of Greenlink contract. Michele motions to accept renewal; John ‘seconds’ motion. Full Board ratifies motion unanimously,

q Discussed lot 2E’s violation and lack of response to board letters

1. Issue a fine letter covering driveway & color shed.

2. [A] Michele will check on-line for property owner

3. AERC proposing to schedule a hearing in letter

q Friendly letter drafted by MHOA attorney provided for review by board

q Fall survey results:

1. Lot 43f Fence post needs replacing

2. Lot 35f metal shed in non-compliance

3. Lot 19f trailer in driveway

4. Lot 20E fence needs repair; trailer in driveway; tree stump needs grinding.

5. Lot 49E fence needs repair; tree

6. Lot 28E fence needs repair; trailer in the backyard

7. Lot 43E fence needs repair; cable feeding satellite not properly secured

8. Lot 35E front yard needs mowing

9. Lot 47E fence leaning or posts need replacing

10. Lot 48E fence leaning or posts need replacing

11. Lot 22E fence leaning or posts need replacing

12. Lot 36F trash cans not compliant with covenant

13. Lot 25E fence needs repair

14. Lot 21F satellite cables not secured properly; fence needs repair

15. Lot 1F tree stump in front yard.

q Discussion about practicality of response time. Covenant required 15 days to cure problem. Board recognizes difficulty of this. Looking for response from owner.

q AERC approved application:

1. Lot 12E - replacing current walkway and porch

2. Lot 1E - split rail fence

q New member – Rodrigo Olaya

New Business

q Annual meeting agenda

1. Budget

· Discussed increasing assessment by $10 to $110 / quarter

· Increase legal fees

· Donna to make changes & submitted for review by board members.

2. Copies of minutes

3. New board members

4. [A] Michele to send a proposed agenda to board members

q Nominating Committee

1. Found 2 new members to replace 3 departing members

2. Potential members not completely committed

q Special Meeting – board member to review ‘friendly’ letters and [A] John needs to review minutes and post to website.

q Board agreed to raise the fee for documents required for the transfer [sale] of house to $100 effect 1 January 2011.

q Fall bulk pick-up will skip and the next one will be scheduled for spring of 2011

Meeting adjourned 9:11pm

Michele Heffner Ron Stehlin

President Secretary