Montgomery West HOA Meeting Minutes

September 9, 2008

Attendees:

Michele Heffner

John Patton

Christopher Rhawn

Thelena Williams

Heather Patton

Action Items:

• Christopher Rhawn will contact Ecology about bulk pick-up in early November
• Thelena will prepare proposed budget for October 14 board meeting for approval
• John and Thelena will get together to discuss lot 2E delinquent dues and how much to bill
• John to call 9E, and 21F regarding late dues
• Michele to send 1F delinquent dues letter via 1^st class mail and certified mail.
• Thelena to send friendly letters to 37E, 39E and 6E regarding delinquent dues.
• John to call Greenlink to verify cost to fix sidewalk.
• Michele and Heather will propose a slate of officers for Oct 14 meeting.

Meeting Opened at 7:10 p.m. at the Patton home.

• Approvals since April Board meeting (Michele Heffner):

• Board Meeting minutes from May 2008
• Lot 8F letter to defer correction of covenant violations until owners sell house

• Treasurer’s Report – (Thelena Williams)
• Received additional late dues
• Moved funds from checking to Investment account
• Largest expense is Greenlink
• Thelena provided copy of Treasurer responsibility
• Thelena handed out Gazette article regarding delinquent dues
• Discussion on Lot 1F delinquent dues – when to refer to lawyer. Decision is with the January billing to bill for all of 2009. If this is not paid then refer this amount to the lawyer.
• Discussion on options for 2E lien: do nothing; file a lawsuit; force a foreclosure. The decision is to defer until early next year.

• Architectural and Environmental Review Committee
• New Approvals for AERC committee
• Lot 6E – deck approved
• Fall survey will be done in a couple of weeks
• Pond transfer has been affected, it has been put in the county records – it took 4 years. Greenlnk has to go in once a month to weed around the pond. John will call them to verify.
• Proposal for fall plantings and clean-up to include the following:
• Remove dead tree and trim trees - $300
• Plant a Crepe Myrtle in the island - $250
• Plant 6-7 more forsythias in burn area - $200

Howard would do this work.

This was approved.

· Proposal to change the shed size on townhouse properties to 64 sq feet maximum.

This was approved

· A proposal was made to repair the sidewalk in front of the townhouses. The total would be $1060 with Greenlink. John to call Greenlink to verify cost.

This was approved.

• County Liaison (Chris Rhawn)
• Chris researched the sidewalk ownership issue – the sidewalks belong to the HOA.

• Filling Secretary’s Position
• Several names were proposed to replace vacant position Charlene Lebarge (Michele to contact), Kim’s (John to contact), and Lyles (John to contact)

• Old Business

• New Business
• A nomination committee was formed; Michele and Heather will serve on this. The positions needed to be filled include the Secretary, Treasurer and possibly the Vice President. Possible candidates include Dudley Skank, Enitan Mason and Charlie LaBarge. The Treasurer position can be advertised in the newsletter. This requires someone with experience and an accounting background. Accept applications for this volunteer position which has the dues waived.
• No fall clean-up or Fall picnic.
• Newsletter articles due to Michele September 20 and to Thelena before September 29.

• Meeting adjourned at 9:20.