MWHOA Meeting
Minutes
March 14, 2006
Attendees:
John
Clay, Marybeth Daucher, Michele Heffner, John Patton, Heather Patton, Thelena
Williams
A
motion was made to accept the meeting minutes from the January 31, 2006 without
revision. Meeting minutes from 2005 to be emailed to all HOA board members.
Secretary to keep on file. Suggestion made to post minutes on HOA website.
Nine
delinquent notices paid. Five deliquencys for the first quarter. The retainer
fee for legal services was paid. Confirmation received that work requested from
Greenlink (picking up branches and debris) was completed. No extra charges
assessed for this work. Treasure suggested new signature forms and cards for
HOA board members.
The
past MWHOA president’s files were received
and reorganized. New files were made consisting of a file for each
resident in the MWHOA.
Discussed
re-bidding contracts for trash pick-up and lawn maintenance. It was suggested
that 3 bids be competed and contracts renewed before September/October. Rudy
was suggested as a person to investigate bid search. Check for existing
contracts. Use as a point of negotiation no charge for Tuesday trash pickup
following a Monday holiday.
Regarding
finances, it was suggested that having $50,000 available in the fund may help
prepare for unforeseen emergencies or future high cost replacements or
improvements (i.e., repaving, repainting parking areas, signs, etc)
It
was recommended by the AERC that the HOA purchase a laptop computer for all HOA
administrative and financial work. A
motion was made to spend up to $1000 for the purchase of a new laptop. This
motion was seconded and approved.
A
new covenant regarding transfer of structural maintenance of storm water
facilities to Montgomery County was discussed. A motion was made to accept this
resolution to transfer this work to the County. There was confusion regarding
whether this document should serve an amendment to a covenant or an actual
covenant. This document was signed and dated by the Secretary and President.
Covenant
on Land records is proceeding slowly.
AERC
meeting minutes presented to the Board for review. A memo regarding the MWHOA
AERC meeting overview and conclusions from the April 2006 was submitted for the
record to the Secretary by Mr. Clay. An issue regarding loose pets was
discussed. It was suggested that a non-disciplinary letter be sent to the
Weiman’s reiterating the importance of restraining their pets in on their own
property.
It
was suggested that a nominating committee be formed for the purpose of chosing
Board members or other HOA officials. This committee would/could consist of
board members but preferably HOA residents not affiliated with the Board. Possible names for this committee are being
considered.
Currently
6 articles submitted. The article regarding trash can lids and recycle
containers will be posted in the October newsletter. Newsletter to go out with March 17th billing.
Covenants
and by-laws on the website. AERC added links to County guidelines
The
following meeting schedule for Board members was approved. All meeting to be
held at 7:00PM.
May 9
September 12
October 10
November 14, 2006 Annual Meeting
For
2006, a new line item will be added to the meeting minutes regarding covenant
violations and enforcement. A list of 2005 violations was presented to the
Board and enforcement is being pursued.
Attempted
break in at Stehlin’s
Per
request by HOA President, the Department of Health and Human Services sent a
representative to 18912 Marsh Hawk Lane to determine the nature of the living
arrangements in the home and report their findings. It was determined that there are at least 5 related (cousins) men
living in this house. It was suggested that an existing room in the basement be
moved upstairs and a smoke dectector placed in the home. No other action was
requested, however, the HOA will monitor this residence closely.
Traffic
calmining measures are being researched. A new contact person in Traffic
Regulation for the County will be contacted for information.
The
Board reviewed the current notification process for covenant violations:
·
First
Notice – Warning (Homeowner can address HOA Board directly at a meeting)
·
Second
Notice – Letter and a $200 fine
·
Third
Notice – Warning of Legal action against the property.
Discussed
Homeowner hearing with the HOA Board members;
·
Board
meets with Homeowner, Homeowner present position on the issue, meeting is
adjourned.
·
New
Board meeting is convened (Homeowner not in attendance). Issue is discussed and
agreed upon. A notification letter is
sent to the Homeowner with the Board’s decision.
The
President suggested plans for a block party. Clean up on Strawberry Knoll Rd.
and Centerway Rd. was discussed.
The
meeting was adjourned at 8:55PM
Approved:
__________________________________ _____________________________