Montgomery West Homeowners Association Meeting Minutes

March 11, 2008

Attendance:

Michele Heffner

John Patton

Chris Rhawn

Thelena Williams

Minutes from January 28, 2008 approved.

Election of Vice President:

Motion was made and voted upon (three yeas) of accepting Chris Rhawn for one year term as Vice President. Michele explained to Chris that the duties of VP and County Liaison were two separate functions.

Board Approvals from last meeting (Email/Phone votes):

• Approved work for Davey to remove dead trees and stumps
• Letter sent to Lot 18F referencing keeping sheds until home is sold

Michele will keep a hard copy of votes being done via email for record keeping

Treasurer’s Report:

Revenues received through end of February in the amount of $13,805, expenses in the amount of $5,573.

T. Rowe Price Funds in the amount of $15,024 through Dec 2007 (statements are sent quarterly).

Delinquent Homeowners: Lot 1F = $455.00 and Lot 2E = $1935 + Violation fines.

Motion was made and voted ( 4 yeas) upon to accept financial report.

Much discussion was made about Michele contacting the Thomas Schild Law Group in taking action on Owner 2E for outstanding dues and non response to several certified letters sent to home regarding violations on property. Vote carried with 4 yeas to contact Chris Hitchens of the Thomas Schild Law Group.

AERC: 4 approvals granted

Lot 37E Screened room on back with white siding and vinyl to match house color

Lot 20F All season room on back with color to match house

Lot 8F Patio, roof and deck approved

Lot 8F Large shed

Covenant Enforcement:

The Board voted to send hearing letters to the following homeowners:

Lot 38F Shed too large and a hearing letter sent to give homeowner opportunity to discuss the issue

Lot 21E Shed rusted, fence not split rail and fence needs repair

Lot 1F Metal Shed and visible Trash bins

Lot 6F Visible Trash bins and unapproved widened driveway

Lot 52E Visible Trash bins, satellite dish and broken fence post

Lot 25E Visible Trash bins

Lot 16E Satellite dishes and broken fence

Lot 9F Building material on property

Lot 20F Lattice behind fence and fence repairs

Lot 29E Small boat on property

Color Pallet: AERC update current McCormick color pallet to eliminate unacceptable ones for community

Newsletter: Going Out with 2^nd Quarter Statements

Michele asked that the newsletter contain the process for covenant enforcement and also of the upcoming Community Clean-Up day (John to write). Ask for volunteers/ especially high school students for earning Service Learning Hours.

Bulk Pick-up on May 3rd

County Liaison:

Chris to contact county about replacing missing trees located on Centerway Road and also road repair at the intersection of Kinglet and Mourning Dove Court

Community Clean-up Day:

Decision: Board agreed to serve coffee and donuts and have a flyer delivered at each door. (Heather Patton to take lead)

Action Items:

Michele requested outstanding action items up front on future minutes and agendas.

• John will handle getting the covenant enforcement process for upcoming Newsletter
• John will send letters to townhomes in violation
• Chris will contact county regarding Bulk pick up, repairing road and tree replacement
• Community Clean-Up/ Heather Patton will create flyers
• John writing letters to homeowner of upcoming hearing at Strawberry Knoll
• Michele to contact Chris Hitchens about Lot 2E for non-compliance to violations and delinquent dues

Meeting Dates:

April 29 Special Hearings at Strawberry Knoll

May 6 Board Meeting

Sept 16 Board Meeting

Oct 14 Board Meeting

Nov 18 Annual Meeting

Block Party/ Tabled

Other Business/ None

Adjourned 9:20pm

Recorded by:

Thelena Williams

Treasurer