Minutes

Montgomery West HOA Meeting

January 29, 2008

 

Election of Board Members:

 

President Michele Heffner

*Vice President

Treasurer Thelena Williams

Secretary David Klepeis

AERC Chair John Patton

AERC Allan Williams

AERC Dave Reiter

County Liaison Chris Rhawn

 

*The election of Vice President was tabled pending asking Chris Rhawn if he was

interested in the position

 

Secretary’s Report

 

Meeting minutes from the November 13th Annual Meeting have been reviewed, revised and approved.

 

Actions voted by Board since last meeting

 

AERC Violations

 

Lot 8F

Description:

A: The use of lattice fence to hide trash cans not approved, trash cans \            should be relocated to backyard

                        B: Dog run must be removed

                        C: The dogs barking will be kept under control

                        D: Ducks must be removed from yard

                        E: Authorize AERC to approve shed        

                        F: Authorize AERC to approve deck and patio cover

                        G: The unapproved concrete slab in front must be removed

                        H: Gates that are not split rail must be replaced to abide by

AERC application that was previously approved for split rail design

 

 

 

 

 

 

Lot 18F

Description:

                        A: Keep trash cans where they are not visible from front of property

                        B: Waiver for seasonal use of firewood on front porch if neatly stacked

below profile of porch railing.  Use of lattice is not permitted.

                        C: Home additions accepted as approved

                        D: Driveway accepted as approved

                        E: Large shed approved per AERC, other structures are to be removed

                        F: Waiver granted for Class B van to be parked in driveway

                        G: Only allow one boat and trailer to be parked out of sight by large shed. 

Board prefers boat to be parked inside the large shed.

                        H: Tree stump modified is acceptable

 

Lot 46F

Description:

                        A: Waiver granted for large shed until home sale

 

 

Lot 39F

Description:

                        A: Waiver granted for shed color until home sale

 

Lot 54E

Description:

                        A: Satellite dish is to be moved to the back or side fence only if not visible

from front of home.

 

Lot 37E

Description:

                        A: Waiver granted for widened driveway but must be restored to original

width when home is sold.

 

Treasurer’s Report

 

            Review of Year End 2007 Statement of Revenue and Expenses

 

The following lots have outstanding/late account balances:

 

                                                Lot  1F: $   355.00

                                                Lot  9E: $   325.00

                                                Lot 21F: $   205.00

                                                Lot   2E: $1,280.00

 

                        John Patton will contact each of these homeowners regarding their

outstanding balance.

 

Nominating Committee:

 

            Heather Patton, John Patton, Michele Heffner

 

 

AERC Committee:

 

            Cost estimates for the removal of tree stumps, dead trees and bushes will be

looked into.  As well as cost estimates to replace sections of sidewalk by the

Kinglet townhouses.  Michele suggested we try to get more quotes this year for

our annual landscaping needs if possible.

 

Covenant Enforcement:

 

            Friendly notices continue to have violations resolved without further actions

taken.  Hearings for homeowners who have not responded to friendly notices will be held April 29 at Strawberry Knoll Elementary School.

 

The Board agreed to continue quarterly fines on Lot 2E since no action has been taken to address any of the covenant violations listed in the last letter assessment of covenant violation fines.  A second assessment of fines with appropriate legal fees will be sent to homeowner 2E by regular and certified mail.

 

Newsletter

 

Deadline to get final draft to Thelena for mailing is March 27.  Deadline to get articles to Dave for newsletter is March 15.

 

Website

 

Thelena will create a PDF version of the final signed covenants and send to John for the website.

 

Community News:

 

A community cleanup day has been set for March 29, 2008 with a rain date of April 5, 2008.  Flyers will be distributed by Heather Patton in early March.  Donuts, coffee and hot chocolate will be available to volunteers.  Community service hours will also be provided to students who volunteer. 

 

We are still in need of some neighborhood youths to shovel the Ride On bus stops.  Heather Patton will provide Michele with the contract and Alex Pearson and Bryan Heffner will be asked if they are interested.

 

 

 

 

 

 

 

 

2008 Meetings:

 

            March 11, Board Hearings April 29 at Strawberry Knoll, May 6, Sept. 16, Oct. 14, Annual Meeting Nov. 18 at Strawberry Knoll.  All meetings at 18932 Marsh Hawk Ln. unless otherwise noted.

 

Adjournment 9:20 PM

 

Approved

 

 

 

 

 

David S. Klepeis, Secretary                                      Michele Heffner, President