MWHOA Meeting Minutes
January 16, 2007
Attendees:
John Patton, Michele Heffner,
Diane Horn-Cruder, Marybeth Daucher, and Heather Patton.
The Board voted and the
officers for 2007 will be:
President John Patton
V-President Michele Heffner
Secretary Marybeth Daucher
Treasurer Thelena Williams
The members of the Board
agreed that they would prefer 7 members to the current 5. The nominating committee will need to form
again and search made for more Board members and more committee members for the
AERC and the Block Party Committee.
Heather will head the Block
Party Committee this year.
Welcome to Diane, our newest
Board member! Email: ç.
The minutes of the Oct 2006
meeting and the Annual Meeting were accepted as corrected.
The finances are the same as
presented at the December meeting except that the trash bill was paid, the
lawyer received $105.00 from us toward delinquent letter fees, and we bought
stamps.
Reimbursement is needed for
the Domain name for the Association website.
Greenlink has submitted a new
contract to us, we suspect that they lost the copy that we sent to them late
2006. They did not change the fees for
2007 from the 2006 ontract, and state that in 2008 costs will not rise more
than 3%, and may remain the same. We
are considering changing landscape company’s, if the price is right and the
reputation is good. The current
contract with Greeenlink is $15,427.50, divided into 11 payments of $1,402.50
commencing in February.
After renegotiating the
contract for trash pickup with Allied, we have received a better offer from
Ecology trash company. They are
offering $2.00 less per house per month, and adding a free bulk pick-up spring
and fall. We would like to accept this offer,
and will investigate getting out of the contract with Allied. I believe this will be possible, because we
had a year left on the Allied contract when they announced they could not
fulfill it and raised the rates to current levels. Michele will investigate Ecology’s references, before any action
is taken.
There was much discussion
about the response the Board would like to make to settle unpaid dues. The result of the discussion was that a
first and friendly letter would go out 30 days after the due date for a
quarter’s dues that have not been paid, a reminder with a late fee. If we do not have a response, a second
letter will go to the household 90 days after the initial due date with the
entire year’s dues payable immediately plus the late fees on the unpaid
quarter. This letter will accompany or
replace the quarterly bill we currently send.
If, after 120 days past the initial due date we still do not have a
dialog with the homeowner or payment, we will submit the name and address to
the attorney. Members of the Board
wanted to hear from households where possible, and can waive late fees for
hardships at the discretion of the Treasurer or the Board.
Heather will call or write to
Bill Holleran,
Christopher Hitchens, the
association attorney, believes it will be between one and three months to
complete the pond maintenance transfer.
The recent change in the County Executive has caused the delay, as the
County Executive signs the transfer, and also the staff is changing at this time.
The Board is targeting repair
of one spot in the townhouse parking area, and then sealing and restriping the
entire parking area. Michele will
investigate the cost, so that we can determine if the funds are available for
the Spring of 2007. John recommended Asphalt Paving, and Michele will be
calling for bids.
The Board discussed replacing
dead trees and shrubs in 2007, estimating the cost at about $900. Approval was given pending the funding being
available.
Michele will be editing a
newsletter for the April dues statement.
The theme will be Spring cleaning, and articles need to be submitted via
email by March 10. Thelena, please
prepare the bills with the newsletter.
Michele will follow up again
on the street lights, Marybeth will submit one malfunctioning light as well.
Heather will continue to
follow up with the traffic calming options – a second review is currently
underway for Centerway calming within our neighborhood.
Jan 16, March 13,
May 8, Sept 11, Oct. 9
and the Annual Meeting Nov 13
(tentatively.)
The meeting was adjourned at
9:00 pm.
Approved
_________________________ ___________________________
Marybeth Daucher, Secretary John Patton, President