MWHOA Board Meeting – January 12, 2009
Board members present:
Michele Heffner
Dudley Skinker
Donna Terry
Ron Stehlin
Chris Rhann
John Patton
Shaista Kumar
President Michele Heffner called the meeting to order at
7:09 p.m.
New officers elected:
President – Michele Heffner
Secretary – Ron Stehlin
Treasurer – Donna Terry
County liason duties
/ presently a vacant
- trash
pickup – Ecology
- accounting
firm
- attorney
– retainer
Dudley Skinker – to assist when available
Annual meeting minutes need approval
- Ron moved
to approve
- Second
from Dudley Skinker
- Minutes
to be signed by president after approval
- e-mail
board members for approval of board minutes
- send
copy of minutes to John Patton
- secretary
keeps approved copy on file [black file box]
Approvals
-- Raise dues to $125 if bookkeeper <outside> needs
vs. on staff
Treasurer’s Report – Donna Terry
- 13
homeowners late
- 3
very late
- 10
haven’t paid Q4 (John Patton has sent friendly notice)
- Trash
& P.O. Box rental
- Fines
for covenant violation
- friendly
notices
- no
response, hold hearing
- no
response, board vote to fine
- Accountant
– considering replacing existing
provider
- Duties:
review books; prepare taxes – Corp; Personal Property tax
- Current
accountant has submitted bills for prior period when ‘Review’ wasn’t
done.
- Christopher
Hitchens <attorney>
recommended; ask him for alternative candidates.
o
2 homes been billed in advance
o
March action items
v Lien
1F – discuss possibility of filing one
AERC Committee – John Patton
- 2
friendly notice about violations (also delinquent in dues) – 8F; 21F
- Explain
process
o
friendly notice
o
hearing schedule
o
board votes to fine -- $50/violation/ quarter
- Maintain
landscaping of common area – removing/planting trees burned by fire and
shrubs/trees on island on Mourning Dove.
- Homeowner
asked for removal of dead pine tree.
Need quotes from providers:
- Estimate
$1500
- Believe
planting should be done late winter.
Covenant Enforcement
- nothing
to report
- explained
enforcement survey
Newsletter
- Billing
will request homeowners’ e-mails
- investigate
electronic withdrawal for dues payments
- newsletter
to be mailed with 4/5 statement (articles by 3/31)
Community News
- Put
something in newsletter
- Get
crime report from police department
2009 meeting dates
-- Everyone’s OK
with dates
Community events
-- Want to do clean
up day again
Meeting adjourned 8:15 p.m.